This Data Privacy Policy sets out how JobMatchingPartner Limited (C93587) collects, uses, maintains, and discloses personal information (also referred to as personal data). JobMatching Partner Limited provides the services of recruitment handling for third party companies along with simplification of their hiring process (the “Services”) and is powered by Teamtailor AB, and herein are referred to as “us” “we” “our” and “ours”.
By using our Services, job seekers (herein referred to as “Users” or “you”) using JobMatchingPartner’s website (herein referred to as the “Website”) acknowledge that they have read the contents of this Policy and give consent to the collection and use of personal data as described hereunder.
Your rights and how to exercise them
We strive to maintain the highest possible standard regarding the protection of personal data in accordance with The Data Protection Act 2001 and the General Data Protection Regulation (Regulation (EU) 2016/2017). These are your rights under current legislation:
The right to access information
Users have the right to request information about their personal data and why we are collecting it, by notifying us in writing, using the contact details listed below.
The right to rectification
Users may request that we correct, delete, or disable data at any time, by sending in a written request.
The right to erasure
The User has the right to revoke consent to processing, exercising their right to be forgotten. JobsMatchingPartner will remove any personal data as requested by the User.
The right to restriction
The User can request that JobsMatchingPartner restrict the processing of their personal data under certain circumstances. For example, if you contest the accuracy of personal data, we must restrict processing until we can verify the accuracy of your request.
The right to object
The User can object to the processing of your personal data we carry out based on the legal basis of our legitimate interest as specified above in this privacy notice, including profiling that we carry out on the basis of our legitimate interest, whereby we must assess if we can continue to process your personal data.
The User can also object to processing of personal data for direct marketing purposes.
The right to data portability
The User can request that we provide all personal data handled by JobsMatchingPartner in an easy and assessable format.
The right to lodge a complaint
The User may lodge a complaint to the supervisory authority regarding the processing of his or her personal data if they believe that JobMatchingPartner is not operating within the legal framework of privacy law. Complaints may be lodged to the Swedish Authority for Privacy Protection, which is the lead supervisory in relation to JobsMatchingPartner and Teamtailor in the EU. Users can also lodge a complaint with the data protection authority in their home country in the EU and if they are based in the UK, they can lodge a complaint to the Information Commissioner’s Office in the UK.
Verification of User
If a User contacts us to provide personal data that we have collected on that particular user, or to exercise any other rights outlined in this policy, we will ask the user to verify themselves to prevent disclosure of personal data to the wrong person.
Data collected and its purpose
Users of our Service
We collect personal identification information from Users when setting up an account and using the Service.
Categories of data collected
- Contact information: name, phone number and email address.
- Personal information such as date of birth, geographical location,
- Employment history, education, qualifications and skill set
- Visas, passport details, bank details and tax and national insurance details
- Information relating to job preferences and personal hobbies
Source of data collected
We may obtain personal data from a range of sources including your CV, application or registration form, clients, other candidates, the public domain, social media such as Facebook and LinkedIn, recommendations, interviews, conversations on the phone or video conferencing.
Purpose of collecting data
- To facilitate the recruitment process and to maximise your use of this website. Our goal is to provide the best possible employment opportunities that are tailored to you. This will enable us to provide you with the best opportunities and should save you time in not having to search through information about jobs and services that are not relevant to you.
- To set-up user accounts and user roles.
- To send marketing to you, inter alia, through email. You can opt-out from further marketing by clicking on a link in each message sent through e-mail, or by contacting us via the contact information set out below.
- To fulfil legal obligations (for example accounting requirements) and to report criminal activity.
Visitors of our website
We collect information that Users choose to submit to us including name, email address and phone number. We also collect personal data through cookies. Cookies are passive text files that are stored in the internet browser on the User’s device, such as computer, mobile phone, or tablet, when using the Service. We use cookies to help identify the user, so that we can tailor your experience. You can disable cookies at any time; however, this may prevent our website from functioning properly.
Categories of personal data
- Contact information: name, phone number and email address.
- Surfing habits and visiting history: which pages you have visited on our (and others) website, and for how long.
- Demographic information: age, gender, civil status, address and education.
- Login credentials: e-mail address and password.
- Profiling- and movement patterns: choices and purchases made, number of clicks, location data, preferences, custom audience and profile.
- Technical data: technical equipment used, timestamps, metadata, cookie-ID and IP-address.
Purpose of collecting data
- To maintain, provide, test and improve our website.
- To offer you support when facing a problem on our website.
- To send marketing to you, inter alia, through email. You can opt-out from further marketing by clicking on a link in each message sent through email, or by contacting us via the contact information set out below.
- To create reports, review the effect of marketing campaigns and create anonymised statistics regarding the usage of our website.
- For management, development and testing of our IT systems in order to secure that our website uphold high quality as well as identifying and preventing security attacks such as viruses.
- To provide relevant and tailored offerings and advertisements to you.
Users contacting customer service or otherwise interacting with us
When a User contacts us with queries or other interactions, we process data that they choose to submit.
Categories of personal data
- Contact information: name, phone number and email address.
- Customer service requests: information which you choose to submit to us, and information related to your inquiry.
Purpose of collecting data
- To communicate with you and administer your request.
- To analyse conversations in order to improve our communication and for your and our security.
- To obtain anonymised statistics regarding the usage of JobMatchingPartner's communication channels.
- To maintain, develop, test and improve our services and the technical platforms on which they are provided.
Sharing of personal data
In connection with one or more purposes outlined in the privacy policy, JobsMatchingPartner may disclose personal data to:
- Prospective employers; for the purpose of finding you work. We may be introducing your CV, and other personal details, to named entities, with your prior written consent.
- Other entities within the Teamtailor group of companies.
- Third parties that provide services to us, such as system hosting, management, and support; data analysis; facilitation of advertisements; data backup; and data security and storage services.
- Other third parties as we believe necessary or appropriate under applicable law (such as, but not limited to a government order or a subpoena, which we will take steps to contest prior to disclosing), or if we believe in good faith that it is reasonably necessary (i) to respond to claims asserted against us or to comply with the legal process (for example, discovery requests, subpoenas or warrants); (ii) to enforce or administer our policies and agreements with users; (iii) for fraud prevention, risk assessment, investigation, customer support, product development and debugging purposes, including investigation of violation of our terms or agreements with others; or (iv) to protect our rights, property or safety, its users, business partners or members of the general public.
We also may sell, transfer or otherwise share some or all of its assets, including your personal data, in connection with a merger, acquisition, reorganisation or sale of assets or in the event of bankruptcy. Under such circumstances, we will use commercially reasonable efforts to notify our users if their personal data is to be disclosed or transferred and/or becomes subject to a different privacy notice.
The disclosures described in this section may result in the transfer of your data to countries or regions with data protection laws that differ from those in your country of residence.
In cases where your data is transferred outside of your country of residence, we take steps to ensure that appropriate safeguards are in place to protect such data. If you are based in the EU/EEA, such safeguards may include a data transfer agreement with the data recipient based on standard contractual clauses or such other mechanism as is approved by the European Commission for transfers of personal data to third countries. For further details relating to the transfers described above and the adequate safeguards used with respect to such transfers, please contact via the contact details below.
How long do we store your personal data?
We will only process your personal data for as long as we need to fulfil the purpose for which the personal data was originally collected or to fulfil legal obligations, such as storing information for bookkeeping or tax requirements.
Data protection
We are committed to the protection of Users’ privacy and take all the safeguards to ensure no unauthorised access to our website. We take appropriate security measures to protect against loss, misuse and unauthorised access, alteration, disclosure, or destruction of your information. Integrated steps to ensure the ongoing confidentiality, integrity, availability, and resilience of systems and services processing personal information, and will restore the availability and access to information in a timely manner in the event of a physical or technical incident. We do not sell, trade, or otherwise transfer on any of your personal data to third parties unless you give us your consent to do so.
To prevent unauthorised access, maintain data accuracy, and ensure the appropriate use of the personal data we collect, we have implemented physical, electronic, and administrative procedures. We utilise hashing and encryption techniques to help ensure your personal data is safeguarded.
We have policies to help maintain control and physical security of the facilities used to store data and only allow access to authorised personnel, restrict access to data to only those employees, contractors and agents that require it to provide and support our services. All our employees are bound by confidentiality obligations and may be subject to disciplinary or legal action if they fail to meet these responsibilities.
We process information in a way that is compatible with and relevant to the purpose for which it was collected. To the extent necessary for those purposes, we take reasonable steps to ensure that any information in our care is accurate, complete, current, and reliable for its intended use.
Third party websites
Users may find links to third party websites while using our Services. We do not control the content of these links and are not responsible for the practices employed by websites linked to or from our Website. These sites and services may have their own privacy policies and customer service policies.
Use by minors
Visitors under sixteen years of age are not permitted to use and/or submit their personal information into this website. If Users become aware of someone sixteen years old or younger submitting information into this website, please contact us using the details listed below so we can take steps to investigate and remove their information.
Changes to our Privacy Policy
We reserve the right to make changes or additions to this policy at any time. An updated version of this policy is always available on our website. Users will receive a communication via email stating the policy has been updated.
Contact
For questions or further information about the way we handle personal information or to request a copy of processed personal data or removal of data from our storage, please contact Anneli Nilsson on anneli@jobmatchingpartner.com
