Our client, a CSP company based in Birkirkara is looking for an Administrative Assistant to join their team. In this role, you will take ownership of executive support, diary management and day-to-day administration in a fast-paced, client-focused environment.

This is a part-time, office-based role offering a salary of up to €30K (pro-rata).

Role & Responsibilities

• Assist the Director with administrative and operational tasks as required

• Assist with calendar management, scheduling meetings, preparing agendas, and circulating meeting materials in advance

• Arrange travel and accommodation, and prepare itineraries

• Screen and prioritise incoming emails, direct them to the right person, and reply on the Director’s behalf where appropriate

• Assist with client communication as required

• Keep digital and physical filing systems and company records organised, up to date, and easy to find

• Assist with the preparation of correspondence, reports, and presentations

• Attend meetings, take minutes, and follow up on action points

• Track deadlines, deliverables, and follow-ups for the Director

• Coordinate internal and external events, meetings, and visitor arrangements

• Process expense claims, invoices, and purchase requests in line with company procedures

• Always maintain confidentiality of documents and information

• Build positive working relationships with employees and act as a go-to person between leadership and employees or clients

Skills & Experience

• 2+ years of experience in administrative and/or executive support

• Fluency in English both written and spoken

• Organised with excellent time-management skills

• Able to multitask while managing multiple priorities and deadlines

• Keen eye for detail

• Ability to maintain confidentiality and handle sensitive information with discretion

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Proactive and reliable, able to work independently and as part of a team

• A qualification in business administration or a related field is desirable but not essential

About the Role

• Salary of up to €30K (pro-rata)

• Part-time, office-based role in Birkirkara

• Flexible working hours

• Private health insurance

• Company parking space

• Opportunities for professional development and career progression

Note: Only candidates who are based in Malta can be considered for this role.

Kindly apply with your detailed CV in English.

*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.