Help a new company set up their office and create an exceptional workplace! The Office Manager will fall under the HR function and will in reality be Office Manager & Workplace wellbeing specialist.

We are looking for an experienced Office Manager, with years of experience, an abundance of energy, a calm but efficient approach and friendly mannerism. You will make everything work, you are great at finding good suppliers of services and products, negotiating cost-effective deals, and building and retaining excellent rapport with "everyone".

The new company is a result of a another company selling part of their company, meaning there will be an existing workforce of 35-40 persons to accommodate.

Scope of the role

• Support locating and the setup of office premises, including liaising with agents, landlords, and service providers

• Coordinate office furnishings, utilities, and ongoing maintenance

• Oversee the daily upkeep of the office to ensure a safe, functional, and professional working environment

• Manage relationships with office suppliers and service providers, including maintenance contractors and utilities

• Supervise and coordinate cleaning staff to ensure agreed standards are consistently met

• Track office-related costs and contribute to planning and optimisation of costs & efficiency

• Coordinate workplace health and safety practices in line with Maltese regulations and company standards

• Act as a point of coordination for health and safety matters, escalating issues to HR or management as required

• Support audits, inspections, or assessments related to workplace safety

• Coordinate employee travel arrangements for employees, including flights, accommodation, and related logistics

• Support internal events and workplace initiatives in collaboration with HR

• Build and document office-related processes from scratch, suited to a growing organisation

• Balance execution with initiative

Education, Skills & Experience

• A-levels or equivalent thereof

• Proven experience in office management, including facilities/workplace management

• Up-to-date knowledge of workplace health and safety legislation and requirements in Malta

• Experience of coordinating suppliers and external service providers

• Strong organisational skills

• Excellent communication skills in English, both written and spoken

• Preference given to candidates who communicate fluently in Maltese

About this role

• Excellent salary with a basic from €30-38K depending on experience, may be negotiable

• Full time

• Primarily office-based in Malta (StJulians/Sliema/Gzira-area, TBC)

• Travel coordination may occasionally require availability outside of office hours (on call)

• Opportunity for professional growth

• We would give preference to someone who would be able to start within 30 days of an eventual offer being presented

Please, apply with your CV in English

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