One of Malta's leading professional organisations is looking for an experienced Company Secretarial Officer to join their team.

In this role, you will provide support to clients while working closely with the Co-Sec Manager and assisting in delivering high-quality services while ensuring compliance with Maltese company law, MFSA regulations, and CSP standards.

This is an office-based role with flexible working hours, offering a salary of up to €35K.

Role & Responsibilities

• Assist the Co-Sec Manager and provide support with the coordination and delivery of services across the team

• Be the main point of contact for clients and support them with routine company secretarial requirements and governance advice

• Manage onboarding of new clients and assist with the collection of KYC/AML

• Build and maintain client relationships and ensure that the service delivery is aligned with the regulatory expectations

• Liaise with clients, regulators, auditors, stakeholders while maintaining clear communication and alignments with governance regulations

• Manage statutory registers, including registers of members, directors, secretaries, beneficial owners and debentures, and ensure that records related to client entities are kept up-to-date

• Draft and prepare governance documents including agendas, minutes, resolutions and board packs

• Prepare notices, manage proxies, and confirm quorum for Board and Shareholder meetings, ensuring compliance with the Companies Act and Articles of Association

• Provide assistance with incorporation, restructuring, striking off and liquidation of client companies

• Certify corporate documents and resolutions as required

• Assist with the preparation and submission of statutory filings with the MBR while respecting deadlines

• Help identify and manage risks related to company secretarial and governance matters

• Keep abreast with changes in Maltese company law, MFSA guidelines and CSP regulatory updates

Education, Skills & Experience

• A' Level standard of education or higher

• 2+ years of experience in a company secretarial or similar administrative role

• Knowledge of Maltese company law, MBR filings, and MFSA requirements is a plus

• Fluency in English (C2/native level), both written and spoken

• Proficiency in Maltese is a plus

• Strong organisational skills with excellent attention to detail

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Ability to work independently and manage multiple deadlines

• Strong interpersonal and communication skills

About the Role

• Salary up to €35K

• Office-based in Floriana

• Flexible working hours

• Opportunities for career growth and professional development

• On-the-job training and continuous learning support

Please, apply with your detailed CV in English.

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